Key takeaways
- Collecting less is the strongest data protection measure, so tools that never capture screens or keystrokes start ahead.
- Retention windows, role-based access and employee self-service reports support a defensible policy.
- Compliance is an organization's responsibility. Software helps, and legal advice decides.
\"GDPR compliant employee monitoring software\" is a phrase vendors like to use. In practice, no tool can make your organization compliant by itself. What a tool can do is make good practice easier. This guide covers the features that help, and is not legal advice.
Data minimisation: collect less
The simplest protection is not collecting the data at all. TIMO360 never records keystroke content, screenshots, audio, webcam or location, and records only the domain of a website, not the full page address. That removes whole categories of risk before any policy is written.
Retention you control
Keeping data forever is a liability. TIMO360 defaults to 7 days for raw events, 365 days for sessions and 730 days for reports, each adjustable from 1 to 3,650 days, and older data is deleted automatically. Choose the shortest windows your business can live with.
Access limited by role
Managers see their own team.
Administrators see everyone.
Employees see only their own data.
Transparency for employees
Each employee has a My Report page showing their own activity summary, timeline and daily report. Being able to see your own data supports the transparency that data protection rules ask for.
What the software cannot do
Decide your lawful basis for monitoring.
Write your notice to employees or your policy.
Replace advice from a lawyer or data protection officer.
That is why a privacy-respecting tool is a good starting point and not a finish line.
See data retention, roles and access control, privacy policy and the transparent rollout checklist.