Plain definitions of the terms used in employee monitoring, attendance and time tracking, and how TIMO360 handles each one, with no screenshots or keystroke logging.
The time during which a person is working at their computer, shown by keyboard or mouse input.
In TIMO360
TIMO360 detects input as a simple yes/no signal. The agent never sees what was typed or clicked, and meetings that employees mark in the agent count as active time too.
Messages that tell a manager or administrator when something in the workforce data needs attention.
In TIMO360
Administrators get in-app notifications when an employee has been idle or offline for over 2 hours while punched in, when a device stops reporting, and when a forgotten session is closed automatically.
Recording when employees start and end their working day, and the breaks they take.
In TIMO360
Employees punch in and out and take breaks from the desktop agent, and reports break each day into working, idle and break time.
A system closing a work session that an employee forgot to end, so the record stays accurate.
In TIMO360
A session still open at local midnight in your organization's timezone is closed automatically, and administrators are notified.
Recording working time in the background, without employees starting and stopping timers or filling in timesheets.
In TIMO360
Employees punch in once and the desktop agent records active and idle time until they punch out or take a break.
Time an employee steps away from work on purpose, such as a lunch or a short rest.
In TIMO360
Breaks pause tracking and are recorded separately, so a break is never mistaken for idle time. Employees can add an optional reason.
Collecting only the data that is actually needed for a stated purpose, and nothing more. It is a core principle of GDPR.
In TIMO360
TIMO360 never collects keystrokes, screenshots, webcam or audio, and never records full page URLs. Organizations stay responsible for telling employees how they are tracked and for complying with local law.
How long collected data is kept before it is deleted.
In TIMO360
Raw activity events, aggregated sessions and reports each have their own retention window, from 1 day up to 10 years. Data older than the window is deleted automatically.
A small program installed on an employee's computer that reports activity data to the monitoring platform.
In TIMO360
The TIMO360 agent runs on Windows, macOS and Linux, sends at most one batched heartbeat every 30 seconds and updates itself when it starts.
Software that records how a team works, such as attendance, active time and application use, so managers can report on it.
In TIMO360
TIMO360 does this from presence signals only. It never takes screenshots, logs keystrokes or accesses the webcam.
Measuring how work happens, such as who is present, active or idle and which applications are in use, instead of recording what employees see or type.
In TIMO360
TIMO360 works from presence signals and attendance records, and every employee can see their own data in a personal report.
A one-time code an employee enters to link their computer to their organization's account.
In TIMO360
The code is single-use and comes in the employee's invite email. It expires after 1 day, and administrators can resend an invite. Nothing is tracked before a code is entered.
A team that splits its time between an office and remote locations.
In TIMO360
The agent runs on each employee's own computer, so attendance and activity are recorded the same way in the office and at home.
How long a device can go without keyboard or mouse input before it is counted as idle.
In TIMO360
Administrators set it per organization, anywhere from 30 seconds up to an hour.
Time during which a person is logged in but there is no keyboard or mouse input.
In TIMO360
When there has been no input for longer than your idle threshold, the device is marked idle. Breaks and marked meetings are recorded separately and do not count as idle.
Recording every key an employee presses, which can capture passwords and private messages.
In TIMO360
TIMO360 does not do this. The agent only detects whether keyboard or mouse input is happening, never what was typed or clicked.
Time spent on calls or meetings, which often involves little keyboard or mouse input.
In TIMO360
Employees mark a meeting from the agent. That time counts as active even without input, and no application or window detail is recorded during it.
The state of a device or employee that is not currently reporting any data.
In TIMO360
A device that stops reporting is marked offline. Administrators are alerted if it stays silent for over 2 hours while its employee is punched in.
Knowing whether people are present and active, without recording the content of their work.
In TIMO360
TIMO360 reports presence signals only: the active application, window title text, a yes/no keyboard and mouse signal, and the punch, break and meeting times employees record.
Labelling applications or websites as productive or unproductive, often to produce a productivity score.
In TIMO360
TIMO360 does not classify applications or websites and does not score employees. It reports how time was spent: active, idle, break and meeting time.
The actions an employee takes to start and end their working day.
In TIMO360
Tracking starts when an employee punches in. Nothing is tracked before they punch in, after they punch out or during a break, and each day has one punch-in.
A live view of what the team is doing now, instead of a report built after the fact.
In TIMO360
The dashboard shows how many employees are active, idle and offline right now, and the employee status table refreshes automatically.
Giving each person access to only the data their role requires.
In TIMO360
Roles are Org Admin (full or view-only access), Manager and Employee. Managers see only their assigned departments, and employees see only their own data.
Taking periodic pictures of an employee's screen to review their work.
In TIMO360
TIMO360 does not take screenshots or record the screen, so there is no screen content to store, review or secure.
Requiring a second proof of identity, such as a code from an app, in addition to a password.
In TIMO360
TIMO360 supports two-factor sign-in. Passwords are hashed with Argon2id, and access tokens are short-lived.
The text shown in the title bar of the application window that is in front.
In TIMO360
TIMO360 records the title as text. For a browser it is the name of the tab, and page URLs, domains and page content are never recorded. On macOS, each employee chooses whether to allow window titles.
Tracking attendance and activity for employees who work remotely.
In TIMO360
Attendance, active and idle time, breaks and device status come from the agent on each employee's own computer, with no screenshots, webcam or keystroke logging.
Turning attendance and activity data into patterns, such as when a team is most engaged.
In TIMO360
Live team status, an hourly Active vs Idle chart and daily, weekly and monthly reports, exported as CSV, Excel or PDF.
Terms are easier to judge on a live team. See TIMO360 with your own use case.
Set up your organization, install the agent, and start seeing attendance and presence data in minutes — without a single keystroke or screenshot recorded.
